OSTA-AECO’s Annual General Meeting comes to Toronto, the Renaissance Toronto Downtown Hotel, May 25-28, 2017.  The conference serves as an opportunity for newly-elected Student Trustees to accompany their outgoings to the conference to learn what OSTA-AECO is all about. Outgoings have the opportunity to reflect back on the previous year and work on any final projects. Incomings learn about boardroom basics and what the role of Student Trustee truly entails. The incoming Executive Council, Board Council Cabinets and Committee Chairs are also elected at the conference by the General Assembly.

Annual General Meeting Agenda

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Accommodations for each delegate will be booked through OSTA-AECO’s room block and group rate with the Renaissance Toronto Downtown Hotel. OSTA-AECO will manage hotel accommodations based on requirements as set out by school board administration. To book accommodations, please have a school board administrator complete the form above. Once submitted, reservation confirmations and an invoice will be forwarded to the designated school board contact.

What to Bring

Student Trustees must bring the following to the conference:

  • Signed Code of Conduct form


Breakfast and Lunch will be provided on conference days (Friday and Saturday). Gourmet meals will be prepared by the Renaissance Toronto Downtown Hotel.  A three plate dinner will be provided on Saturday evening during our annual Alumni Gala.


A finalized agenda will be included in the conference package upon arrival. A tentative agenda will be released shortly.

Dress Code

All conference activities taking place at the Renaissance Toronto Downtown Hotel require business attire. Adherence to the dress code shows respect for the responsibilities fulfilled as Student Trustees.


OSTA-AECO is committed to the safety and wellbeing of all members. As a result, all student trustee attendees are required to sign and return a Code of Conduct during registration. Failure to comply to the items listed in the agreement will result in the immediate contact of the student trustee’s Director of Education and parent or guardian.

All of OSTA-AECO’s conferences are supervised by adults from the association’s Board of Directors, who serve in accordance with strict supervision procedures. OSTA-AECO’s Board of Directors is comprised of seven past Student Trustees, appointed by the OSTA-AECO Executive Council on a biennial basis. While they maintain a legal and fiduciary responsibility to the organization, they also serve as supervision during conferences. There will always be a male and a female supervisor on duty, 24 hours a day for the duration of the conference.

These measures ensure that all school boards may send their student trustees to OSTA-AECO’s conferences in confidence, knowing that their safety is of utmost importance.

Conference Inquires 

All questions or concerns about OSTA-AECO’s conferences can be directed to our Professional Development Officer at connor.webster@osta-aeco.org.

Important Conference Documents 

Code of Conduct – Must be signed and brought to conference

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